Metropolitan Washington Chapter of NIGP

Constitution

 

ARTICLE I- NAME

 

  1. The name of this Chapter shall be the Metropolitan Washington Chapter of the National Institute of Governmental Purchasing, Inc. (MWC/NIGP).

 

ARTICLE II – OBJECTIVE

 

  1. The objectives of this Chapter are to establish cooperative relationships among its members for the development of efficient purchasing methods and practices in the field of educational, governmental and public institutional procurement; to encourage maintenance of ethical standards in buying and selling; to promote uniform public purchasing laws and simplified standards and specifications; to collect and disseminate useful information for its members; to promote the interchange of ideas and experiences within the purchasing professions; to encourage research and investigation; to promote ongoing training and certification of those engaged in the profession; to sponsor such other activities as may be useful in providing its members with knowledge for efficient procurement; to strive by all legitimate means to advance the purchasing profession; and to observe the purposes, aims, and objectives of the National Institute of Governmental Purchasing, Inc.

 

ARTICLE III- MEMBERSHIP

 

  1. The membership shall consist of regular, student, retired and honorary members.

  2. Regular Members: (a) Membership in the Chapter shall be open to all public institutions’ procurement and management personnel including Federal, State, County, municipal and township activities, public school systems, colleges, universities, hospitals, commissions, authorities and any other political subdivisions of the Washington Metropolitan Area. (b) Full time employees of the above agencies provided they spend the majority of their time involved in purchasing, or the material management function. (c) A person with full time employment in a position having a direct influence on the public procurement process such as elected or appointed officials, department heads, and certain educators.

  3. Student Members:  Undergraduate or graduate students majoring in acquisition management, business, public administration, materials management, or a related focus of study are eligible for membership if full-time (defined as 12 or more credit hours for undergraduate; 6 or more for graduate).

  4. Retired Members: Retired membership may be conferred upon members of this Chapter upon their retirement from the pursuit of their livelihood through active employment, and upon written request for such membership. Retired members shall not be entitled to vote or hold office and shall be exempt from payment of dues.  However, a Retired Member who chooses to pay annual dues may cast votes and hold office as a Regular member.

  5. Honorary Members: Honorary membership may be conferred by unanimous vote of the members upon individuals who have made distinguished contributions to the purchasing profession, or this Chapter. Honorary members shall not be entitled to vote or hold office and shall be exempt from payment of dues.

  6. Admission: An applicant becomes a regular member upon acceptance of the application, payment of dues, and confirmation by the Membership Committee that he or she meets all eligibility requirements. Membership shall be denied any applicant who fails to satisfy the eligibility requirements.

  7. Member in Good Standing:  A member in good standing is one who pays their annual dues, attends at least 2 general membership meetings and is active in the organization.

  8. Revocation: The Board of Directors may revoke the membership of any person for non-payment of dues, missed meetings, and violations of the NIGP Code of Ethics or for other just cause. A person considered for membership revocation, except for non-payment of dues, shall be provided written notice of the proposed action by the Board of Directors and be given the opportunity to show cause why the membership should not be revoked. The NIGP Code of Ethics is incorporated by reference.

 

ARTICLE IV – OFFICERS AND DIRECTORS

  1.  The following shall constitute the officers and directors of the Chapter who combined shall be known as the Board of Directors.

President

First Vice President

Second Vice President

Treasurer

Secretary

Board of Directors


  1. President: The President shall exercise general supervision over the affairs of the Chapter, preside over all meetings of the Chapter, be a member ex-officio of all committees and perform all duties incident to the Office of the President. The President shall be responsible for authorizing the expenditure or commitment of Chapter funds. Any expenditure in excess of $500 of the current treasury balance shall require the approval of the Board of Directors.

  2. First Vice President: The First Vice President shall perform such duties as are assigned by the President.  In the event that the President is unable to perform his or her duties during a meeting or term, the First Vice President shall automatically assume said duties. 

  3. Second Vice President: The Second Vice-President shall perform such duties as are assigned by the President.

  4.  Treasurer: The Treasurer shall be responsible for the accounting of the funds of the Chapter, shall maintain a complete record of receipts and disbursements, and at each meeting shall render a true and complete report relative to the affairs of the office. The Treasurer shall be responsible for collecting membership dues and reporting to the Secretary any delinquencies so the Secretary may notify the delinquent members.

  5. Secretary: The Secretary shall record and maintain records of the proceedings of all meetings of the Board of Directors and of the Chapter, mail or email all dues notices and other notices covering meetings and the affairs of the Chapter, and perform such other duties as may be assigned by the President or the Board of Directors.

  6. Board of Directors: The governing body of this Chapter shall be the Board of Directors, chaired by the President, consisting of the immediate past President, the President, First and Second Vice Presidents, Secretary, Treasurer and four members-at-large. The Board of Directors shall control and manage the affairs and finances of the Chapter, and shall have authority to take such actions as will serve the best interests of the Chapter and its members. The Board of Directors shall have no authority to expend or commit funds, or otherwise cause indebtedness of the Chapter to an amount in excess of the cash resources of the Chapter, unless such expenditure, commitment or indebtedness is approved in advance by a two-thirds vote of the membership at a regular meeting.