I – ELECTION OF OFFICERS AND DIRECTORS
and Directors shall be elected at the
November regular meeting from a slate of candidates presented by the
Nominating Committee and any eligible and consenting members nominated
from the floor. A simple majority vote of those regular members in
attendance will be required for a candidate to win election.
- The following shall be elected:
Directors shall be elected for a two-year term.
the end of the terms of office, all offices shall be elected at the annual
member of the Chapter shall be considered for an office or directorship unless
he or she has been a member in good standing for at least one year immediately
preceding the election and is a national
member of NIGP.
II – TERM OF OFFICE
- The term of office of all
Officers and Directors shall commence on January 1 following the election.
- The term of office of the Officers and
Directors shall be for a period of two years
with the exception of the first two elected members-at-large, who shall have an
initial three year term following the 2014 election ONLY.
ARTICLE III – VACANCIES
- Vacancies shall be
filled for the unexpired term of an Officer or Director by a Special Election at a regular meeting
following the occurrence of the vacancy, in accordance with the procedures of
Article I, Section I of the By-Laws, except that the First Vice-President shall
assume the duties of President in the event the office of President becomes
vacant and the second vice-president shall assume the duties of the First
- The Nominating Committee shall
immediately convene and notify
the membership of a vacancy prior
to the Special Election.
- The President may appoint Officers or
Directors to fill vacancies until a Special Election is held.
IV – DUES
- Dues will be assessed annually to members on an individual
basis. Amount of the dues will be set by majority vote of the members present
at a regular meeting upon recommendation of
the Board of Directors.
- Dues for regular
members will be for a one-year
period commencing on January 1 and ending on December 31 of each year.
- Dues shall be payable
in advance within sixty days of the beginning
of each year, or upon receipt of an invoice, if billed to an
- Membership in the Chapter of a person whose payment of dues is 90
days in arrears may be revoked by the Board of Directors upon written notice,
effective on the date of the notice. Membership may be reinstated upon
payment of delinquent dues.
V – FUNDS
- A bank account for the
Chapter shall be maintained with two signatures registered, to include the
President and the Treasurer of which
both signatures shall be required on all checks, over $500.00. In the event that the President or Treasurer
is incapacitated or unavailable, and a second signature is required, the
President can designate signature authority in writing to a member of the Board
VI – MEETINGS
- The Chapter shall
meet, at its discretion, no less than once every three months and during Public
Purchasing Month and shall include an Annual Meeting to introduce all newly
elected members of the organization. The dates and locations are to be
determined by the membership. The President may call a special meeting at
VII – COMMITTEES
- Standing Committees:
The incoming President shall appoint the
following standing committees and a Chairman for each no later than 30 days after he/she assumes
on the Standing Committees
shall consist of a minimum of two individuals, at least one of whom is a
regular member in good standing. The chair
of each standing committee shall attend all Board of Directors meetings but
shall not vote unless the Chairman is also a member of the Board of Directors.
- The President may
appoint such other committees as deemed appropriate.
- Duties and Responsibilities of
the Standing Committee are:
a. Nominating. The
nominating committee shall consider and evaluate recommendations from the
membership regarding potential candidates for Officer or Director and shall
submit a slate of eligible nominees to the President in adequate time to be
circulated to the membership but not later than 30 days prior to the meeting at
which the annual elections shall be held. The Nominating Committee shall
convene at such time as necessary to develop a slate of eligible candidates to
fill positions of Officers or Directors occasioned by vacancies.
b. Membership: The
Membership Committee shall actively pursue increasing the membership of the
Chapter. It shall review all applications for membership, determine and
advise the Board of Directors concerning eligibility of applicants for
membership. Letter of welcome to new members will be issued and signed by
Development: The Professional Development Committee shall be responsible
for planning, developing and implementing programs, which further the
knowledge, expertise and professionalism of the membership; and which enhance
the public’s perception of the Chapter.
d. Program: The Program
Committee shall be responsible for planning and arranging programs for the
Chapter’s regular meetings, including determining topics of interest to the
membership and arranging for speakers.
Affairs: The Recognition Committee shall be responsible for notifying the
membership of awards, honors, promotions, and other newsworthy accomplishments
of members of the Chapter and shall further be responsible for notifying the
membership of hospitalization, deaths or other items of concern regarding
VIII – PROCEDURES
- Quorum: A quorum
at a Board of Directors meeting shall consist of a simple majority of the Board
- A quorum at any
regular meeting shall consist of a minimum of 20 percent of the regular members
of the Chapter.
- Robert’s Rule of Order
shall govern all meetings of this Chapter.
- Resignation: At any time any member of the organization
inclusive of Officers can tender their resignation from the organization. If an Officer or member of the Board of
Director resigns they must indicate if they are only resigning as an Officer,
or from the organization, or both.
Resignations can be accepted via email, formal letter or facsimile.
the President can accept or reject a resignation.
the event that the President is not available the responsibility shall
automatically be delegated to the First Vice President.
acceptance of the resignation, said resigned shall return all documents belonging
to the organization within 24 hours of their resignation either directly to the
President or to the President’s designee.
the event that the member wishes to rescind their resignation, the President
along with the Board of Directors will make the final decision whether to
accept or reject the request to rescind.
IX – CHAPTER DISSOLUTION
- In the event that
the Chapter dissolves and after satisfaction
of outstanding debts, any remaining funds and accounts receivable, upon
collection, shall be disposed of in the following manner:
a. Shall be remitted to
National Headquarters of the National Institute of Governmental Purchasing,
b. Donated to any similar
charitable, tax exempt organization designated by a simple majority vote of the
membership present at the final
ARTICLE X - AMENDMENTS
The Constitution and By-Laws may be
amended in the following way at the option of the membership:
At any regular meeting by a two-thirds majority of the
members present, providing there is a quorum.